The Asian Students Association dedicates itself to the advancement of the interests and needs of UNC-CH's Asian/Asian American student population and to the development of a community by providing members with the resources and opportunities to define for themselves their roles as Asian Americans in America. The Asian Students Association is dedicated to combatting racism, misogyny, homophobia, transphobia, ableism, and classism. ASA supports all members of the community, including those of all races and ethnicities, gender identities, sexual orientations, socioeconomic statuses, and neurodivergent conditions.
Hi, my name is Joshua Chung, and welcome to ASA’s very own website! We are the largest Asian Organization at UNC, and focus on servicing the needs of the UNC Asian community. We are constantly adjusting our work to accommodate the ever-changing needs of our members, so it’s kind of hard to describe what we do from day-to-day, as it is always changing! Anyways, I really do think what ASA provides to UNC is valuable and unique, so if you’re interested, feel free to shoot me an email or add me on Facebook, so we can get you connected with, what I believe, are some of the greatest people at UNC.- Joshua Chung
Joshua Chung, ASA President '16-'17
CONSTITUTION OF THE UNIVERSITY OF NORTH CAROLINA ASIAN STUDENTS ASSOCIATION ADOPTED/REVISED:____________________________ DATE: 4/02/2017 ARTICLE I: NAME The organization will be named The University of North Carolina Asian Students Association, or for short, Asian Students Association. Our organization's acronym will be UNC ASA, or for short, ASA. ARTICLE II: AFFILIATIONS The Asian Students Association is not affiliated with any organizations, local, state, regional, or national. ARTICLE III: PURPOSE AND OBJECTIVES The purpose of the Asian Students Association is to advance the interests and needs of UNC’s Asian student population by providing members with the resources and opportunities to define for themselves the Asian American’s role as part of American culture. We will achieve this by (1) uniting students interested in Asian/Asian-American culture, (2) promoting Asian/Asian-American cultural awareness, and (3) encouraging dialogue about the Asian American identity. ARTICLE IV: MEMBERSHIP AND PARTICIPATION SECTION I: MEMBERSHIP Admission to the Asian Students Association's events is open to the general public. To become an official active member and registered in our membership roster, an individual must attend one of our events which we have registration open and pay $10-$12 membership dues. SECTION II: BENEFITS Official active members have the opportunity to participate in all ASA events and programs. Additionally, official members will be served food at many of ASA's main events. ARTICLE V: ADVISOR The President-elect of the Asian Students Association will pick an advisor every year before their term officially starts. The advisor may be from any department, but should be relevant to the purpose and objectives of the Asian Students Association. The advisor will fulfill the duties of signing any paperwork, advising the organization on its activities, and working with their department and University to promote the Asian Students Association and its events. ARTICLE VI: MEETINGS SECTION I: EVENT DESCRIPTION The Asian Students Association will hold General Body Meetings every month intended to bring active members together, recruit new members, and educate our members and the campus about Asian culture and current issues pertaining to the Asian American identity. Main events aside, other activities, both social and cultural will be conducted when the Executive Board sees fit. SECTION II: EVENT PROCEDURE The Executive Board of the Asian Students Association reserves all rights to schedule dates for main events and other general body events. Executive Board meetings will be scheduled regularly every week unless the President states otherwise. In order to facilitate the scheduling of these weekly meetings, Executive Board members are required to send in their class and work schedules when requested by the President. ARTICLE VII: EXECUTIVE BOARD SECTION I: POSITIONS In addition to their individually specified duties enumerated below, each Executive Board Member is required to attend all Executive Board meetings, meet and network with the general membership, attend the majority if not all ASA events, and promote events through word of mouth in addition to social media sites. At the beginning of each term, the executive board will come up with an attendance policy for events and meetings to which each member will adhere. Each member of the Executive Board is required to sign a contract that includes the attendance/fine policy at the beginning of their term that binds them to fulfilling the responsibilities listed with their position described below: President: The President's role is to provide the mission and focus for the Asian Students Association. They will set the tone for the year, decide what events and programs the organization wishes to pursue for the year, and delegate tasks and resources to the other Executive Board members. They will be in charge of managing resources in order to facilitate events, making executive decisions, facilitating Executive Board meetings (including over the summer semester retreats), and holding Executive Board members accountable for their responsibilities. The President will be responsible for maintaining alumni, university, and corporate relations as well as maintaining faculty relations with not only ASA’s faculty advisor but any other faculty members who may be able to assist ASA with the execution of its mission. They will be responsible for promoting a unified, welcoming atmosphere for dialogue and collaboration between UNC’s Asian-interest and other multicultural organizations. Vice President: The Vice President's role is to assist the President in any and all matters. Should the President be unavailable or unable to fulfill any required task, the Vice-President will be called upon. The Vice President will also be responsible for taking meeting minutes as well as taking attendance at executive meetings and events. The Vice President will also be responsible for implementing the decided attendance policy and enforcing the guidelines agreed upon by the executive board. In addition, they will be in charge of reserving Union spaces (including Pit tables) and internal review of events. Furthermore, the Vice President will coordinate the Mentor/Mentee program between ASA upperclassmen and first-year students to help younger students transition to college life at UNC. The Vice President will be responsible for creating Mentor/Mentee pairs and coordinating programming for the pairs. The Vice President will be required to conduct workshops to develop Mentors and help them provide guidance and resources to their mentees. Treasurer: The Treasurer's role is to manage the organization's funds. They will be responsible for reimbursing Executive Board members for any ASA-related expenses incurred. In addition, the Treasurer must update the Executive Board members monthly (if not more often) on the organization's current financial status and advise the Executive Board on any financial decisions. The Treasurer will keep a record of paid members of the organization. Furthermore, the treasurer will be responsible for implementing and collecting fines according to the attendance policy adopted by the executive board if the policy is monetary. The treasurer shall also be responsible for planning and coordinating one fundraising event per semester with or without collaboration with an events coordinator to aim for a goal of at least $1,000 in generated profit. Logistics Chair:The Logistic Chair’s main role is to plan and execute all of ASA’s general body meetings that will occuring on a fixed schedule. They will be responsible for brainstorming ideas, contacting venues, and coordinating events with other groups when appropriate. They will also be responsible for ensuring the general body meetings contain a social as well as a cultural aspect so that ASA may establish a strong membership base while educating its members. Special Events Coordinator: The goal of the Special Events Coordinator will be to engage the community and build a community. These events should include the annual beach trip and Baby Blue Basketball Tournament as well as other events. The Special Events Coordinator should also work with Logistics to ensure that community building occurs during regular meetings. The Special Events Coordinator may recruit individuals (assistants) to help with any event and will be responsible for maintaining communication with committee members to efficiently execute these large events. Additionally, the Special Events Coordinator should coordinate at least one event with schools in North Carolina. Cultural Main Events Coordinator: The Cultural Main Events Coordinator’s main role is to plan and execute the two big cultural events ASA holds each semester--Journey Into Asia in the fall and Asian Pacific American Heritage Month in the spring. They will be responsible for contacting, auditioning, and working with the performers; finding and working with the venues; and executing the programs during JIA. They will also plan and execute Asian Pacific American Heritage Month in the spring. The Cultural Main Events Coordinator will be responsible for reaching out to as many other Asian Interest organizations as possible to facilitate community wide engagement in APAHM. The Cultural Main Events Coordinator may recruit individuals (assistants) to help with any event and will be responsible for maintaining communication with committee members to efficiently execute these two large events. The Cultural Main Events Coordinator is also responsible for organizing an end of year Asian Interest Organization Exec member event. This event serves as a space where executive board members from every Asian interest organization can come together, meet one another, network, and build relationships for the upcoming year. Political Chair:The political chair’s purpose is to educate the Asian/Asian-American community about Asian/Asian-American issues. This includes responsibilities such as : educating ASA executive board, having conversations about social issues with executive members of other Asian interest organizations, providing educational resources to the Asian community (in the form of: lectures, workshops, teaching packets, etc.), managing the ASA blog, and helping the executive board create a response to political happenings, especially if oppressive. The political chair must emphasize Asian/Asian American issues through the lenses of intersectionality and working to ensure that there is a space for all of the Asian/Asian American population in the issues of class, race, sexuality, gender, disability, and more. The topics that the political chair wants to be covered over the year for the blog must be planned out before each semester. The Political Chair may recruit individuals (assistants) to ensure a steady stream of content and will be responsible for maintaining communication with committee members to efficiently execute the blog. The political chair should work to inform and update the executive board as well as encourage and push for Asian/Asian American initiatives on campus, including the Asian American studies initiative. Service Chair:The Service Chair’s role will be to provide and assist club members with volunteering and community service projects that aim to help the needs in the community. They will be responsible for finding the needs of the community and reaching out in order to set up opportunities for members to support and help. They must hold one event every month in order to engage the community in service activities. Design Chair: The Design Chair will be handling all publicity-related activities including, but not limited to: flyers, trifold, event programs, CUBE painting, social media graphics, and the logo. The Design Chair may recruit committee(s) to help with publicity for any specific event or with one medium of publicity and will be responsible for delegating such duties as they deems appropriate. The Design Chair must create the following year’s t-shirt design before the end of the semester if the position is not filled before the end of the current academic year. Publicity Chair:The Publicity Chair will be in charge of mass media communication. These responsibilities include updating the website, Facebook, Twitter, and other forms of media on a fixed schedule; sending out weekly listserv emails; and overseeing the logistics of the blog. The Publicity Chair must work to unify the Asian community by publicizing other Asian-interest organizations’ events and creating open communication between organizations. They will also be in charge of the photography and webmaster positions, to ensure that they are working efficiently and appropriately. First-Year Representatives (2): The First-Year Representatives will be responsible for networking with the first-year class and promoting ASA and its events amongst their peers. They must hold at least one event per month if possible, and in doing so create a strong sense of community within the first-year class. By promoting social interaction among people in ASA’s first year community, it creates a strong foundation for membership in future years and aids in attendance rates for non-first year ASA events. The First-Year Representatives should also introduce topics about Asian American identity and current issues through their events, and encourage dialogue among first years to build understanding about their Asian American identity. Publicity Committee (Web Design and Photography): Web Design:They will be responsible for ASA’s web-related activities, such as updating the website, designing the website, and ensuring the website is operating accurately. They will need to be able to modify ASA’s website to properly fit the needs of the organization, and maintain a professional platform that is appropriate for others to see. Photography:They will be responsible for documenting all ASA events through photography, storing these media files safely, along with publishing them on media (with the logo). They will be expected to attend all events to take photos. JIA Committee:Members of the JIA committee will be selected by application and interview by the Cultural Main Events Coordinator. The role of JIA committee member is to provide a space for members of the ASA community to contribute to JIA. Members of the JIA committee will be responsible for aiding the Cultural Main Events Coordinator in planning the theme of the show, auditioning and selecting acts, creating the branding for the show, and the logistics of the event. SECTION II: VACANCIES Should a vacancy arise in the Executive Board, the remaining members of the Executive Board must convene and reach a unanimous decision for a replacement. SECTION III: ACCOUNTABILITY All Executive Board members will be held responsible for his/her duties and will be fined otherwise. At the beginning of each fall semester, the new Executive Board will determine when and what fines will be implemented. Should a General Executive Board member consistently under perform after being fined multiple times, the Core Executive Board reserves all rights to remove that member from their position with a unanimous vote. Should a Core Executive Board member consistently underperform, the President and Vice-President reserve all rights to remove that member from their position with a unanimous vote. ARTICLE VIII: ELECTIONS SECTION I: ELIGIBILITY i. The only people eligible to run for the President and Vice President positions are those who were on the Executive Board the previous year. The current Executive Board will elect the next President and Vice President. All other Executive Board positions are open to anyone willing to apply. Candidates must reveal, to the current Executive Board, their intentions to run for the President or Vice President Position 24 hours before “In-Board Elections.” It is recommended, but not required, for people running for other Executive Board positions to communicate their intentions to the current Executive Board before “In-Board Elections.” ii. Board will transition after interviews and deliberation. There will be a specific meeting, wherein powers are transferred. SECTION II: IN BOARD ELECTIONS i. In-board elections will be held in the Spring semester at a time the Executive Board deems fit. ii. A “Hard Election” will be held for the President and Vice President positions. A “Hard Election” is a standard election. The candidates will commit, explain why they would be suited for the job, and respond to questions. After the questioning period, the current Exec board will decide to continue questioning or commit to a blind vote. This election will effectively determine who will be President and Vice president for the following year. The Presidential election will occur before the Vice Presidential election. iii. Candidates will be able to make a speech, presenting their qualifications and their platform. Immediately after all the candidates for a position speak, a blind vote will commence after a short Q&A session. A ⅔ vote is required to elect a candidate. If a runoff election is needed, eligible candidates will be able to make further appeals before another round of voting. iv. A “Soft Claim” will be held for all other Executive Board Positions. A “Soft Claim” exists for current Executive Board members to formally commit to their candidacy in specific positions.. Once committed, candidates will fill out applications and interview (Section III Article ii) competitively against any other members of the public that wish to apply for the same position(s). SECTION III: APPLICATIONS i. All applications will be reviewed by the current executive board before any election processes are had to ensure that application questions accurately reflect the needs of the future Executive Board. The results of the “Soft Election” will be publicized, thus constituents who are running for Executive Board positions will know what positions current Executive Board members are running for. ii. Each applicant will only be able to formally apply for one position. But, to provide the deliberators and applicants with flexibility, each application will have a clause that allows each applicant to express which positions they are willing to be placed in, in the case they do not get their applied position. iii. Interviews will be conducted after the application deadline. iv. The current President, President Elect, and Vice President Elect will be required to come each interview. All executive board members are invited to interviews, unless they are applying for the position in which they are currently attending. SECTION IV: DELIBERATION i. Once all applications are received, all members of the current executive board will go through each executive board position and decide who will fill them. ii. If the applicant does not get their primary position, the board has the power to consider putting the applicant in another position. ARTICLE IX: FUNDS All funds will be handled by the Treasurer through SAFO and the Asian Students Association's Petty Cash Box. All proceeds from events will be deposited in SAFO for future use by the Asian Students Association, unless the proceeds were from a charity event, in which case they will be donated in entirety to the charity. All ASA-related expenses will be paid by the individual Executive Board member out of their own pocket, to be later reimbursed in entirety by the Treasurer from ASA's SAFO account. ONLY EXPENSES DIRECTLY RELATED TO ASA EVENTS AND ACTIVITIES CAN BE REIMBURSED. This must seek approval of President first. ARTICLE X: RATIFICATION The Constitution must be updated by the President to reflect changes in direction and ideology and ratified by all Executive Board members at the beginning of every term, or whenever necessary. ARTICLE XI: AMENDMENTS The President must make any amendments they sees fit at the beginning of they term, or when deemed necessary by the entire Executive Board, to update the organization's position. All other proposed amendments to the constitution may be brought up by any General Executive Board member at an Executive Board meeting. The amendment must then be discussed, and if the Executive Board reaches a unanimous consensus, the amendment will be adopted and added to the Constitution in writing. ARTICLE XII: VOTING In order to take a vote on a decision, quorum must be reached at ¾ of the size of the executive board with no filibustering. Veto rule of the President stated earlier still applies where the President reserves the right to veto all Executive Board decisions but can be overturned with a ⅔ majority. Executive board must take a majority vote on co-hosting events and event ideas, and ⅔ majority vote must be taken on event execution and disciplinary actions. Should an executive board member think an issue should be voted on, it will be decided on by majority vote. Time sensitive or private matters can be addressed by the President, but executive board must be informed immediately. All other issues related to voting must be agreed to by the current executive board.